Privacy Policy

Last updated: November 03, 2025

This Privacy Policy describes Our policies and procedures on the collection, use and disclosure of Your information when You use the Service and tells You about Your privacy rights and how the law protects You.

We use Your Personal data to provide and improve the Service. By using the Service, You agree to the collection and use of information in accordance with this Privacy Policy.

Interpretation and Definitions

Interpretation

The words of which the initial letter is capitalized have meanings defined under the following conditions. The following definitions shall have the same meaning regardless of whether they appear in singular or in plural.

Definitions

For the purposes of this Privacy Policy:

  • Account means a unique account created for You to access our Service or parts of our Service.

  • Affiliate means an entity that controls, is controlled by or is under common control with a party, where "control" means ownership of 50% or more of the shares, equity interest or other securities entitled to vote for election of directors or other managing authority.

  • Company (referred to as either "the Company", "We", "Us" or "Our" in this Agreement) refers to NoviaMind, 18 RUE MASSENA, BUREAU 3, 06000 NICE.

  • Cookies are small files that are placed on Your computer, mobile device or any other device by a website, containing the details of Your browsing history on that website among its many uses.

  • Country refers to: France

  • Device means any device that can access the Service such as a computer, a cellphone or a digital tablet.

  • Personal Data is any information that relates to an identified or identifiable individual.

  • Service refers to the Website.

  • Service Provider means any natural or legal person who processes the data on behalf of the Company. It refers to third-party companies or individuals employed by the Company to facilitate the Service, to provide the Service on behalf of the Company, to perform services related to the Service or to assist the Company in analyzing how the Service is used.

  • Usage Data refers to data collected automatically, either generated by the use of the Service or from the Service infrastructure itself (for example, the duration of a page visit).

  • Website refers to NoviaMind, accessible from https://noviamind.ai

  • You means the individual accessing or using the Service, or the company, or other legal entity on behalf of which such individual is accessing or using the Service, as applicable.

Google User Data

Data We Access from Google Services

When You connect Your Google account to Our Service, We may access the following types of Google user data:

  • Google Account Information: Basic profile information including Your name, email address, and profile picture
  • Google Calendar Data: Access to Your calendars and calendar events for scheduling and calendar management features

We only access Google user data that is necessary for the functionality You have requested and only with Your explicit consent.

How We Use Google User Data

We use Google user data solely for the following purposes:

  • Service Provision: To provide calendar management and scheduling functionality that You have requested
  • User Authentication: To verify Your identity and maintain Your account security
  • Calendar Integration: To display and manage Your Google Calendar events within Our Service
  • Service Improvement: To analyze usage patterns and improve Our Service functionality (only with aggregated, non-personally identifiable data)

We do not use Google user data for advertising purposes, and We do not combine Google user data with other data for advertising or marketing purposes.

Google User Data Sharing and Transfer

We maintain strict controls over Google user data sharing:

We DO NOT share Google user data with third parties except:

  • With Your Explicit Consent: Only when You have provided clear, informed consent
  • Service Providers: With trusted service providers who assist in delivering Our Service, under strict confidentiality agreements
  • Legal Requirements: When required by law, regulation, or valid legal process
  • Safety and Security: To protect the rights, property, or safety of Our users or the public

We DO NOT:

  • Sell or rent Google user data to third parties
  • Use Google user data for advertising or marketing purposes
  • Share Google user data with data brokers or advertising networks
  • Transfer Google user data to countries without adequate data protection measures unless appropriate safeguards are in place

Data Protection for Google User Data

We implement comprehensive security measures to protect Google user data:

Technical Safeguards:

  • End-to-end encryption for data transmission
  • Encrypted storage of all Google user data
  • Secure API connections using OAuth 2.0 protocols
  • Regular security audits and vulnerability assessments
  • Access controls and authentication mechanisms

Organizational Safeguards:

  • Strict access controls limiting who can access Google user data
  • Regular employee training on data protection and privacy
  • Confidentiality agreements with all personnel who may access user data
  • Data processing agreements with all service providers
  • Regular compliance audits and assessments

Sensitive Data Protection:

Google user data that may be considered sensitive (such as health information, financial data, or private communications) receives additional protection:

  • Enhanced encryption standards
  • Restricted access on a need-to-know basis
  • Additional audit logging and monitoring
  • Specialized handling procedures

Google User Data Retention and Deletion

Retention Period:

  • We retain Google user data only for as long as necessary to provide Our Service
  • Active account data is retained while Your account remains active
  • Usage data and logs are typically retained for no more than 24 months
  • Some data may be retained longer if required by law for legitimate business purposes

Data Deletion:

You have the right to request deletion of Your Google user data at any time:

  • Self-Service Deletion: You can delete specific data through Your account settings
  • Account Deletion: You can request complete account and data deletion by contacting us
  • Automatic Deletion: We automatically delete data when You revoke Our access to Your Google account
  • Retention After Deletion: Some data may be retained for up to 30 days in backup systems before permanent deletion

How to Request Data Deletion:

  • Through Your account settings in Our Service
  • By emailing us at [email protected]
  • By visiting https://noviamind.ai/contact

We will confirm data deletion within 30 days of Your request.

Contact Us

If you have any questions about this Privacy Policy, You can contact us:

  • By email: [email protected]
  • By visiting this page on our website: https://noviamind.ai/contact