Appointment booking
automated
Your appointments booked automatically by phone. Your FAQs answered without any human intervention.
Book a demoWhy agencies
lose visits
Every unanswered call is a potential buyer turning to the competition.
40% of calls go unanswered
Your agents are on viewings, in meetings, or unavailable. Hot leads call someone else.
Endless scheduling back-and-forth
Emails, callbacks, SMS to find a time slot. By the time you agree, the buyer has moved on.
Evenings & weekends are peak time
68% of property inquiries come outside business hours, exactly when your office is closed.
Double bookings & no-shows
Manual scheduling causes conflicts, overlaps, and wasted time on visits that never happen.
Set up automated booking
in 4 steps
A simple configuration to let your AI agent manage your calendar autonomously.
Connect your calendar & CRM
Link your calendar for real-time availability and automatic booking. Import your property portfolio and enable bi-directional lead sync with your CRM.
Define your visit types
Create time slots for different visit types: first visits (30 min), follow-ups (15 min), open houses, etc.
Configure your AI agent
Choose the voice, language, and tone. Set your greeting script, qualification questions (budget, timeline, criteria), and booking rules.
Test and go live
Run a test call to verify the flow works, then activate, your AI starts booking visits immediately.
What the AI handles
for you
From the first ring to the calendar confirmation, everything is managed automatically in natural conversation.
Instant call answering 24/7
Every call picked up in under 2 seconds, day and night. No hold music, no voicemail, no missed opportunities.
Real-time calendar sync
The AI checks your live availability and books the slot instantly. No back-and-forth needed.
SMS confirmation & reminders
Automatic confirmation with visit details, address, and a link to the property recap discussed on the call. SMS reminders before the visit to reduce no-shows.
Pre-visit qualification
Before booking, the AI asks the right questions: budget, criteria, timeline, so agents only meet serious buyers.
Property & neighborhood knowledge
Connected to your portfolio, the AI answers any question about your properties: surface area, price, number of rooms, and even the surrounding environment, schools, public transport, shops.
Lead sync to your CRM
Every lead record is automatically created and updated in your CRM in real time. No manual data entry, no lost contacts.
Frequently asked
questions
Ready to automate your visit bookings?
See how NoviaMind handles the entire scheduling flow, from the first call to the confirmed appointment.
Free setup • No commitment • Cancel anytime